Organizations must be able to continue operations in the event of a disruptive, unforeseen circumstance(s), which could be caused by a major catastrophe or a minor incident. The Department of Homeland Security (DHS) has launched a Voluntary Private Sector Preparedness Accreditation and Certification Program (PS-Prep). PS-Prep is directed by Title IX of the Implementing the Recommendations of the 9/11 Commission Act of 2007. A Business Continuity Management System (BCMS) includes disaster management, emergency management, and other business continuity programs.
BS 25999, Business Continuity Management is one of the standards identified by the Ps-Prep program for certification. It provides the framework for a BCMS. The standard is designed to keep your business going during the most challenging and unexpected of circumstances. It is divided into two parts; part 1 provides guidelines for implementation of the specifications while part 2 provides the specification for the BCMS and applicable business sectors.
Fire, flood, natural disasters, theft, IT outage, and health problems can instantly bring production to a standstill – without warning and when you least expect it.
A proactive approach allows you to minimize the impact of incidents, and to understand the effects of potential threats. Our qualified auditors will assist you in assessing risks and propose remedies for any gaps you may have in your crisis plan.
This standard is applicable to all types of businesses. This is especially important for a business where the continuity of business functions is critically important, such as banking and financial institutions, hospitals, telecommunication companies, and transportation providers.
Benefits For Your Organisation
- Allows organizations to respond effectively to major incidents
- Increases customer confidence
- Expected to be a pre-requisite for government contracts
Benefits of ISO 22301
- Initial Information
- Offer and Contract
- Stage 1 audit
- Stage 2 audit
- System Evaluation
- Surveillance audits
The process starts with the client’s needs and expectations. DQS wants to learn about the client’s organization, its management system, size and types of operation. Together both parties will define objectives for the assessment and/or certification, including applicable standards and specifications.
Offer and Contract
DQS will provide a detailed offer for assessment and certification services, tailored to individual client needs, based on the information provided initially. A written contract will specify all relevant deliverables as well as applicable assessment and certification criteria.
A pre-audit can serve as initial performance or gap analysis, identifying strengths and areas for improvement. For larger assessment and certification projects a project planning meeting provides a valuable opportunity for the client to meet the lead assessor and develop a customized assessment plan for all functions and locations involved. Both services are optional.
Stage 1 audit
The assessment procedure itself begins with review and evaluation of system documentation, goals, results of management review and internal audits. During this process, it will be determined whether the client’s management system is sufficiently developed and ready for certification. The assessor will explain findings and coordinate any required activities to prepare for the on-site system assessment.
Stage 2 audit
The assigned auditor team will audit the client’s management system at the place of production or service delivery. Applying defined management system standards and specifications, the assessment team will evaluate the effectiveness of all functional areas as well as all management system processes, based upon observations, inspections, interviews, review of pertinent records, and other assessment techniques. The audit result, including all findings will be presented to the client during the closing meeting. Required action plans will be agreed upon as necessary.
The independent certification function of DQS will evaluate the audit process and its results, and decide independently about issuance of the certificate. The client receives an audit report, documenting the audit results. When all applicable requirements are fulfilled the client also receives the certificate.
Either semi-annually or at least once per year, there will be an on-site audit of the critical components of the management system. Improvement potential will be identified, with a focus on continual improvement and sustained effectiveness.
A management system certificate is valid for a limited period of time, frequently for a maximum of three years. At the end of this cycle, a re-audit will be carried out to ensure the ongoing fulfillment of all applicable requirements. Subject to this fulfillment, a new certificate will be issued.
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