Sustainability Procurement Assessment
The purpose of ISO 20400 is to assist organizations of any kind and size with the development and implementation of a responsible sourcing strategy. The standard offers both an overview of the general principles of sustainable procurement as well as guidance on the implementation process.
ISO 20400 does not contain requirements for suppliers and is not a tool to assess the sustainability performance of suppliers. Rather, it describes how organizations can integrate sustainability into the procurement process.
Benefits Of Working With The Standard
The main reason to adopt ISO 20400 is that it enables organizations to integrate sustainability into procurement in a systematic way. As such, it helps the organization to:
How Dqs Helps You Implement A Sustainable Procurement Strategy:
- Sustainable Procurement Certification
Our qualified auditors confirm the implementation of a sustainable procurement system through an on-site assessment. The detailed audit report outlines their key findings and makes recommendations for improvement, if applicable. After passing the audit, the organization receives the Global Conformity certificate withthe Sustainable Procurement label. The certification requirements are based upon the principles and concepts of ISO 20400.
- Supply Chain Assessments
When developing a sustainable procurement strategy, it is of vital importance to understand the current risks, strengths and weaknesses of your supply chain. With its global network of auditors, DQS performs risk-based assessments of selected suppliers to give you a full picture of the current situation, including a recommendation of KPIs to focus on to monitor improvement. This helps you set priorities for the supplier selection process.
- Supplier Audits
Once a specification or standard for your suppliers is in place, DQS can monitor compliance through supplier audits. This can be based on a company-specific code of conduct or an established auditing scheme, such as Sedex SMETA, FSA 2.0, REDcert 2.0, UTZ and many others.
The process starts with the client’s needs and expectations. DQS wants to learn about the client’s organization, its management system, size and types of operation. Together both parties will define objectives for the assessment and/or certification, including applicable standards and specifications.
DQS will provide a detailed offer for assessment and certification services, tailored to individual client needs, based on the information provided initially. A written contract will specify all relevant deliverables as well as applicable assessment and certification criteria.
A pre-audit can serve as initial performance or gap analysis, identifying strengths and areas for improvement. For larger assessment and certification projects a project planning meeting provides a valuable opportunity for the client to meet the lead assessor and develop a customized assessment plan for all functions and locations involved. Both services are optional.
The assessment procedure itself begins with review and evaluation of system documentation, goals, results of management review and internal audits. During this process, it will be determined whether the client’s management system is sufficiently developed and ready for certification. The assessor will explain findings and coordinate any required activities to prepare for the on-site system assessment.
The assigned auditor team will audit the client’s management system at the place of production or service delivery. Applying defined management system standards and specifications, the assessment team will evaluate the effectiveness of all functional areas as well as all management system processes, based upon observations, inspections, interviews, review of pertinent records, and other assessment techniques. The audit result, including all findings will be presented to the client during the closing meeting. Required action plans will be agreed upon as necessary.
The independent certification function of DQS will evaluate the audit process and its results, and decide independently about issuance of the certificate. The client receives an audit report, documenting the audit results. When all applicable requirements are fulfilled the client also receives the certificate.
Either semi-annually or at least once per year, there will be an on-site audit of the critical components of the management system. Improvement potential will be identified, with a focus on continual improvement and sustained effectiveness.
A management system certificate is valid for a limited period of time, frequently for a maximum of three years. At the end of this cycle, a re-audit will be carried out to ensure the ongoing fulfillment of all applicable requirements. Subject to this fulfillment, a new certificate will be issued.
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